Section 1.1 – Powers and Voting
The CSF Committee (hereafter, “the Committee”) has authority over the Campus Sustainability Fund (CSF). A simple majority of the Committee’s full membership is required to allocate funds and make any other official decisions, except as provided for elsewhere in these bylaws.
Section 1.2 – Member Number & Representation
The Committee shall consist of seven student voting members at least three (3) ex-officio, non-voting advisors, as follows:
- 1 student to be appointed by the Associated Students of the University of Washington (ASUW) Senate;
- 3 students to be appointed by the ASUW Board of Directors;
- 2 students to be appointed by the Graduate and Professional Student Senate; and
- 1 student to be appointed by the Environmental Stewardship Committee (ESC).
Non-Voting, Ex-Officio Members
- 1 to be appointed by the Faculty Senate;
- 1 to be appointed by the Associate Vice President of Facilities Services;
- 1 to be appointed by the Provost.
- 1 UW Sustainability representative
- Additional members as described below
Students from other academic departments and campus units partnering with the CSF can be appointed as Non-Voting Ex-Officio Members (Students) with Committee approval. The ex-officio members of the Committee shall attend Committee meetings as non-voting members, and the Committee can invite experts/guests to provide information and expertise as needed.
Section 1.3 – Duties of the Campus Sustainability Fund Committee
The Committee shall consist of seven student voting members and at least three (3) ex-officio, non-voting advisors, as follows:
- Attend weekly Committee meetings;
- Attend Committee retreats on a quarterly basis or as scheduled;
- Review project applications and determine allocation of funds;
- Oversee the annual process of reapplication for funding to the Services and Activities Fee (SAF) Committee and other funding sources;
- Evaluate CSF operations & processes annually (see Section 5.4);
- Lead campus and community outreach to lessen campus environmental impact and to engage the student body.
- Devoting at least three hours per month outside of meeting and retreat times to promoting the CSF’s goals, mission, and its projects to the campus community is strongly encouraged.
- Members should report back to their appointing bodies on a quarterly basis, or as requested, regarding the actions of the CSF.
Apart from his/her normal function as part of the Committee, a member has no individual authority.
Section 1.4 – Officers
The Committee shall have two officers, a Chair and a Vice Chair:
- The Chair shall preside at all meetings of the Committee, acting as facilitator and holding meetings to the agenda in a timely fashion. The Chair will write and send meeting agendas to all Committee members at least 24 hours prior to each meeting. The Chair must be a student member of the Committee. The Chair will receive a quarterly stipend of $333.33 for a gross total of $1,000 over the course of the academic year. It will be the duty of the Chair to serve as the “face” of the CSF on campus and to work with the CSF Coordinator to develop and present reports to the Services & Activities Fee (SAF) Committee as required. These reports should include a brief description of all projects funded and the reasons for which they were approved
- The Vice Chair will assist the Chair with his/her duties. In the absence of the Chair, the Vice Chair shall assume all duties of the Chair. The Vice Chair must be a student member of the Committee. The Vice Chair shall also serve as Committee Clerk and take and distribute minutes after each meeting, or appoint other Committee members or staff to take and distribute minutes as appropriate. The Vice Chair will assist with reports to the SAF Committee.
At the beginning of the newly appointed Committee in the fall, the Committee will accept nominations for Chair and Vice Chair. Candidates for Chair will be selected first, by majority vote of the Committee. After the Chair has been selected, the Committee shall select the Vice Chair by majority vote. Defeated candidates for Chair are eligible to run for Vice Chair, and candidates for both positions are eligible to vote in these elections.
Section 1.5 – Terms of Office
Each member of the Committee shall be appointed for one academic year beginning in fall quarter:
- Student terms will begin the first day of appointment starting Fall quarter and will continue for the academic year.
- Student Officer terms: The Chair and Vice Chair will hold office for one academci year.
- Faculty& Staff terms will run from the first day of fall quarter for 1 year. If an ex-officio advisory changes offices during their term, their appointing office is responsible for finding a replacement.
Student Committee members may serve no more than two consecutive terms, but the total number of terms they may serve is not limited.
Section 1.5.1 - Interim Advisory Committee
Section 1.6 – Member Qualifications
All student members of the Committee must be registered (full- or part-time) students at the UW Seattle campus during their term of office and be enrolled through spring quarter. Staff and faculty members of the Committee must be currently employed by the UW Seattle campus.
Section 1.7 – Member Replacement
A Committee member (including officer positions) may be removed by unanimous vote of the other Committee members for unjustifiable absence from three or more Committee meetings or two or more Committee retreats, conflict of interest, or other appropriate reasons. In the event that a Committee member is removed or resigns, the original appointing body will select a replacement. The new Committee member will serve the remainder of the original member’s term.
Section 1.8 – Conflict of Interest
The Committee shall conduct itself in such a way that conflicts of interest are minimized and all potential conflicts of interest are made public. Each Committee member must declare connection(s) previous and past to groups if said group is presenting LOIs or Full Proposals to the Committee. Where appropriate, the Committee member is required to recuse himself/herself from voting on grant allocations for projects proposed by groups with which they are affiliated. For such votes, the “full Committee membership” as defined for voting majority purposes shall be decreased to account for the Committee member's recusal.