Section 1.1 – Powers and Voting
The CSF Committee (hereafter, “the Committee”) has authority over the Campus Sustainability Fund (CSF). A simple majority of the Committee’s full membership is required to allocate funds and make any other official decisions, except as provided for elsewhere in these bylaws.

Section 1.2 – Member Number & Representation
The Committee shall consist of seven student voting members and at least three (3) ex-officio, non-voting advisors, as follows:

Voting Members

  • 1 student to be appointed by the Associated Students of the University of Washington (ASUW) Senate;  

  • 3 students to be appointed by the ASUW Board of Directors;

  • 2 students to be appointed by the Graduate and Professional Student Senate; and

  • 1 student to be appointed by the Environmental Stewardship Committee (ESC).

Non-Voting, Ex-Officio Members

  • 1 to be appointed by the Faculty Senate; 

  • 1 to be appointed by the Associate Vice President of Facilities Services;

  • 1 to be appointed by the Provost; and

  • 1 UW Sustainability Representative

Additional members  as described below

Students from other academic departments and campus units partnering with the CSF can be appointed as Non-Voting Ex-Officio Members (Students) with Committee approval. The ex-officio members of the Committee shall attend Committee meetings as nonvoting members, and the Committee can invite experts/guests to provide information and expertise as needed. 

Section 1.3 – Duties of the Campus Sustainability Fund Committee
It shall be the duty of the Committee members to:

  • It shall be the duty of the Committee members to:

  • Attend weekly Committee meetings;

  • Attend Committee retreats on a quarterly basis or as scheduled;

  • Review project applications and determine allocation of funds;

  • Oversee the annual process of reapplying for funding to the Services and Activities Fee (SAF) Committee and other funding sources; 

  • Evaluate CSF operations & processes biennially (see Section 5.4); and

  • Lead campus and community outreach to improve campus environmental and social sustainability, while engaging the student body.

  • Devoting an average of 1-2 hours per week outside of meeting and retreat times to promote the CSF’s goals, mission, and its projects to the campus community is strongly encouraged.

  • Members should report back to their appointing bodies, as requested, regarding the actions of the CSF.

Apart from their normal function as a part of the Committee, a member has no individual authority.

Section 1.4 – Officers
The Committee shall have two officers, a Chair and a Vice Chair:

  • The Chair shall preside at all meetings of the Committee, acting as facilitator and holding meetings to the agenda in a timely fashion. The Chair will write and send meeting agendas to all Committee members at least 24 hours prior to each meeting. The Chair must be a student member of the Committee. The Chair will receive a quarterly stipend of $1,000 for a gross total of $3,000 over the course of the academic year.  It will be the duty of the Chair to serve as the “face” of the CSF on campus and to work with the CSF Coordinator to develop and present reports to the Services & Activities Fee (SAF) Committee as required.  These reports should include a brief description of all projects funded and the reasons for which they were approved.

  • The Vice Chair will assist the Chair with their duties. In the absence of the Chair, the Vice Chair shall assume all duties of the Chair. The Vice Chair must be a student member of the Committee. The Vice Chair shall also serve as Committee Clerk and take and distribute minutes after each meeting, or appoint other Committee members or staff to take and distribute minutes as appropriate.  The Vice Chair will assist with reports to the SAF Committee, as needed.

At the end of spring quarter the Committee will accept committee chair nominations for the following year. All members who will be returning the next year are eligible to run. If no returning member wishes to run for chair the election of chair will be postponed until the fall. The chair will be selected by majority vote of the current committee. The vice chair will be selected at the beginning of fall quarter by majority vote of the current committee. In both elections the candidate is eligible to vote. 

Section 1.5 – Terms of Office
Each member of the Committee, with the exception of the chair, shall be appointed at the end of spring quarter for one academic year to  begin the following fall quarter, the chair shall enter office at the end of spring quarter to assist the coordinator over the summer. 

  • Student terms will begin starting  in autumn quarter and continue through the academic year.

  • Student Officers (Chair and Vice Chair) will hold office for one academic year. 

  • Faculty & Staff terms will run from the first day of fall quarter for 1 year. If an ex-officio advisory changes offices during their term, their appointing office is responsible for finding a replacement.

Student Committee members may serve no more than two consecutive terms, but the total number of terms they may serve is not limited.

Section 1.5.1 – Interim Advisory Committee 
In Spring of an academic year, the CSF Committee will self-nominate and appoint Committee members to constitute an interim advisory committee to serve during the summer months between academic years and until the complete establishment of the subsequent year’s CSF Committee. The interim advisory committee will convene and be available by email or phone as needed to review current project and fund activities and advise CSF staff on pressing matters.   

It is required that interim advisory committee members have either served on the CSF committee the previous academic year or been appointed to serve on the committee for the subsequent academic year. Any votes made by the interim advisory committee must adhere to the rules of quorum set by the full committee. 

Section 1.6 – Member Qualifications
All student members of the Committee must be registered (full- or part-time) students at the UW Seattle campus during their term of office and remain enrolled through Spring quarter. Staff and faculty members of the Committee must be currently employed by the UW Seattle campus.

Section 1.7 – Member Replacement
A Committee member (including officer positions) may be removed by unanimous vote of the other Committee members for unjustifiable absence from three or more Committee meetings or two or more Committee retreats, conflict of interest, or other appropriate reasons. In the event that a Committee member is removed or resigns, the original appointing body will select a replacement. The new Committee member will serve the remainder of the original member’s term.

Section 1.8 – Conflict of Interest
The Committee shall conduct itself in such a way that conflicts of interest are minimized and all potential conflicts of interest are made public. Each Committee member must declare current and past connection(s) to group(s) if said group(s) is/are presenting a Letter of Intent (LOI) or Full Proposal to the Committee. Where appropriate, Committee members are required to recuse themselves  from voting on grant allocations for projects proposed by groups with which they are affiliated. For such votes, the “full Committee membership” as defined for voting majority purposes shall be decreased to account for the Committee member's recusal.

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