Section 2.1 – Duties of the CSF Coordinator and Outreach Coordinator

One 0.80 FTE Professional Staff CSF Coordinator will manage the operations of the CSF. The CSF Coordinator exists to meet the needs of the Committee and the CSF, and to ensure the prudent management of the monies allocated by the SAF Committee. The CSF Coordinator reports to the UW Sustainability, but will also take substantial direction from the Committee.

The general function of the CSF Coordinator is to:

  • Assist in project implementation;

  • Coordinate follow-up reporting with funded projects;

  • Create and coordinate transparency systems for the Fund;

  • Build relationships with students, faculty, and staff across campus;

  • Work with students, faculty, and staff to develop new and innovative project ideas;

  • Provide economic, ecological, and social analysis to support the Committee’s decision-making process;

  • In consultation with the Committee, coordinate the annual SAF reapplication process.

  • Facilitate the Biennial Evaluation Process(see Section 5.4).

There will be one 0.5 FTE undergraduate Outreach Coordinator. The Outreach Coordinator exists to engage students in CSF, and to build the capacity of the student body to take part in CSF projects. This position reports to the CSF Coordinator or other appropriate UW Sustainability staff member. 

The general function of the Outreach Coordinator is to:

  • Perform outreach to students and registered student organizations (RSOs); 

  • Update and maintain the CSF website;

  • Provide technical assistance to students proposing projects;

  • Meet with students by appointment or during publically scheduled drop-in hours to support students proposing projects;

  • Provide general support to the Committee and the CSF Coordinator;

  • Assist the CSF Coordinator with the Biennial Evaluation Process (see Section 5.4);

  • Assist the CSF Coordinator with the annual SAF reapplication process.

 

There will be one 0.5 FTE undergraduate Project Development Specialist. The Project Development Specialist exists to engage students in the CSF, and to build the capacity of the student body to take part in CSF projects. This position reports to the CSF Coordinator or other appropriate UW Sustainability staff member. 
 
The general function of the Project Development Specialist is to:

  • Assist in the solicitation and vetting of project proposals from UW students, faculty and staff. 

  • Carry out idea consultation meetings pre-application to help evolve and guide LOI submissions. 

  • Help projects obtain required approvals, connect to resources, and improve viability of successful implementation. 

  • Carryout meetings post approval to advise projects on next steps for project implementation and outreach strategy. 

  • Serve as point-of-contact for proposal related questions. 

  • Collect quarterly project reports from active CSF projects, advise CSF Team on follow-ups based on report details.

  • Meet with University stakeholders, build internal/external partnerships. 

  • Assist CSF Coordinator with various administrative tasks. 

  • Carry through on strategic initiatives autonomously and as assigned by Coordinator.

There will be one 0.35 FTE undergraduate Creative Assistant. This position reports to the CSF Coordinator. 
 

  • The general function of the Creative Assistant is to:

  • Graphically promote Funding Cycle deadlines.

  • Create and design materials for tabling.

  • Create visuals for social media content.

  • Create CSF Infographics that visually display key metrics / data.

  • Consult with CSF Staff and Committee Members for strategic prioritization of future creative undertakings.

  • Produce complete deliverable(s) in both physical and digital forms. 

Section 2.2 – Hiring and Evaluating the CSF Coordinator and Outreach Coordinator

The Coordinators will be hired via open recruitment by the Sustainability Office. Candidates must understand and agree to comply with all of the CSF bylaws and supporting documents. The Committee will appoint at least one of its members to the hiring team of each position.

At least one member of the Committee will be part of the biennial evaluation (see Section 5.4) of each position, and the Committee may at any time recommend that the Sustainability Office dismisses the CSF Coordinator or Outreach Coordinator in response to poor performance. Only the Sustainability Office has the authority to dismiss these positions.

Section 2.3 - CSF Intern Hiring and Management

The CSF Coordinator and/or Outreach Coordinator are able to appoint interns to specific projects as needed.  Interns are primarily volunteer positions, though paid positions may be created using funds either internal or external to the CSF, and as the CSF Committee suggests.  Interns can be appointed through an open hire and interview process, or through informal discussions between CSF staff and a party interested in a specific project or position.  Paid positions must arise as a result of a competitive hiring process, while unpaid positions can rely on a more informal process as previously described.  Committee members cannot take paid or unpaid intern positions.

The two Coordinators will work closely together with the expectation that these roles will be augmented as necessary by the Committee.
 

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