Section 3.1A – Operational Budget for Fund Coordination
Spending within the budget allocated for Fund coordination must be approved by the CSF Program Director (after the Committee has approved the budget); spending above that limit must be approved by the Committee. All spending must be done in accordance with all Finance & Facilities, University of Washington, and Washington State protocols and regulations. The CSF Program Director and Associate Program Director have discretion over CSF reserve funds for the following categories: personnel additions, creating and earmarking funds for request for proposals (RFPs), temporary operational changes, and internal funding for continuing projects. However, allocations to programs/operations over $5,000 should be reviewed by the UWS Director. All decisions must be transparently communicated with the committee within 2 weeks of the decision date.
Section 3.1B – Staff Compensation
Funds for the total compensation of the CSF Associate Program Director, Outreach and Education Coordinator, and Grant and Project Coordinator (plus other core personnel added) are allocated preliminarily as part of the annual SAF reallocation process, and adjusted once SAF allocates a final amount annually. The amount of the CSF Associate Program Director compensation will be in line with union (UAW4121) and University of Washington requirements, including appropriate tuition waiver. These funds are to be withdrawn from the Operational Budget. The Program Director Salary will be determined by UW HR guidelines for the position classification and negotiated with the UWS Director.
Section 3.2 – The Projects Budget
It is highly encouraged that projects are structured to include as much student participation as possible, and they are required to include outreach and education components. If additional funding is needed that exceeds the initial allocation, the project leader is required to report to submit a budget amendment to the Committee with a detailed request, which requires approval by the Committee.
Section 3.3 – Outreach and Events Budget
The CSF Outreach Budget will be proposed each year by the CSF Program Director / Outreach Coordinator and reviewed / voted on by the CSF Committee. All spending must be done in accordance with all Finance & Facilities, University of Washington, and Washington State protocols and regulations.
Section 3.4 – CSF Prior-Year Committed Funds and Reserves
The CSF will maintain a Large Projects Budget, separate from the Projects Budget, to support any project requests that amount to greater than $90,000. The Large Projects Budget will be grown by incremental percentages annually at the discretion of the committee. Annual increases to the Large Projects Budget should not exceed 10% of the given fiscal year’s SAF award.
The CSF may maintain funds committed to the CSF in prior years as reserves to supplement any part of the organizational operations. The CSF Program Director and Associate Program Director will have discretion over the use of CSF reserves to advance the organization's programming, operational capacity, and strategic mission. Expenditures over $5,000 should be discussed with the UWS Sustainability Director and reported to the Committee within 2 weeks.
Section 3.5 – Mini Grants Budget
The CSF will maintain a Mini Grants Budget, separate from the Projects Budget, to support any project requests amounting up to $5,000. The Mini Grants Budget will be restricted to a $5,000 allocation at the beginning of each year, but additional funding can be allocated throughout the year as needed with committee approval. A cap will be established in the summer quarter, prior to the upcoming academic year to limit the mini-grants awarded throughout the academic year (to ensure administrative capacity of the CSF team). Mini-grants applications will be accepted each year from the start of the fall academic quarter until May 1 of that year. Awards will be distributed across the academic quarters and will not be issued on a first-come first-serve basis -- allowance of awards per academic quarter will follow projections and historical trends.