Section 3.1A – Operational Budget for Fund Coordination
The Committee, UW Sustainability, and the two staff members shall strive to keep administrative and coordination costs below 20% of the CSF’s total budget. Spending within the budget allocated for Fund coordination must be approved by the CSF Coordinator (after the Committee has approved the budget); spending above that limit must be approved by the Committee. All spending must be done in accordance with all Finance & Facilities, University of Washington, and Washington State protocols and regulations.
Section 3.1B – Staff Compensation
Funds for the total compensation of the CSF Coordinator and Outreach Coordinator are allocated preliminarily as part of the annual SAF reallocation process, and adjusted once SAF allocates a final amount annually. The amount of the CSF Coordinator’s compensation will be in line with union and University of Washington requirements, including appropriate tuition waiver. These funds are to be withdrawn from the Operational Budget.
Section 3.2 – The Projects Budget
The vast majority of funds awarded to the CSF will be earmarked for projects. It is highly encouraged that projects are structured to include as much student participation as possible, and they are required to include outreach and education components. If additional funding is needed that exceeds the initial allocation, the project leader is required to report to the Committee with a detailed request, which requires approval by the Committee.
Section 3.3 – Outreach and Events Budget
The CSF will hold less than 3% of the total budget for the use of funding outreach activities and special events, such as the annual Sustainability Summit. Spending within the 3% of the budget allocated for outreach and events must be approved by the Outreach Coordinator and CSF Coordinator (after the Committee has approved the budget); spending above that limit must be approved by the Committee. All spending must be done in accordance with all Finance & Facilities, University of Washington, and Washington State protocols and regulations.
Section 3.4 – Large Projects Budget
The CSF will maintain a Large Projects Budget, separate from the Projects Budget, to support any project requests that amount to greater than $90,000. The Large Projects Budget will be grown by incremental percentages annually at the discretion of the committee. Annual increases to the Large Projects Budget should not exceed 10% of the given fiscal year’s SAF award.
Section 3.5 – Mini Grants Budget
The CSF will maintain a Mini Grants Budget, separate from the Projects Budget, to support any project requests amounting up to $1,000. The Mini Grants Budget will be restricted to a $5,000 allocation at the beginning of each year, but additional funding can be allocated throughout the year as needed with committee approval.