Indonesian Student Association at the University of Washington, ISAUW's Annual Event, KERATON

Project Size: Large, >$1,000
Estimated Amount to be requested from the CSF: $10,000

Letter of Intent:

To whom it may concern,

ISAUW is a 501(c)(3) non-profit cultural organization dedicated to promoting the diverse Indonesian culture to the communities in the Greater Seattle area. ISAUW’s vision is to become the leading Indonesian Student Association in the United States. We aim to achieve this by building a respectful, well-rounded, diverse, yet nationalistic young Indonesian community in the Greater Seattle Area and in the United States. Established for over ten years, ISAUW would like to carry on and improve the legacy of our previous years and hold the most successful Keraton Indonesian Festival to date.

As the largest Indonesian cultural event on the West Coast and second largest in the United States, Keraton has experienced high growth, culminating in 2019’s event that attracted over 12,000 people. ISAUW expects 13,000 visitors and will be showcasing the diversity of Indonesia’s many islands through traditional food, dance, music, and art. Beyond ISAUW’s purpose of entertaining and educating the community about Indonesia, we also wish to create a memorable Indonesian experience. This year, the theme for Keraton will be Indonesian Retro Films. In addition, we are planning to have a coffee-tasting booth and batik awareness and creation booth that we have at the festival annually and many more booths designed to enrich the visitors’ knowledge about Indonesia and Indonesian retro films. With this, ISAUW would like to apply for CSF funding to make Keraton possible again this year.

ISAUW guarantees CSF that Keraton always has and will continue to deliver a sustainable impact. We will also promote leadership, student involvement, education about Indonesian culture, reach out to the Seattle community and encourage positive behavior change amongst our members and the campus community. Last but certainly not least, throughout the years, Keraton has instilled important values and taught our members essential life skills such as accountability, teamwork, and respect.

Sustainable Impact

Social Sustainability
Keraton promotes volunteerism and community engagement between ISAUW members tasked with planning Keraton and the Seattle community. In preparation for this annual event, ISAUW has created many different opportunities throughout the academic year for volunteering and engaging the Greater Seattle community to make this event possible.

Keraton aims to build awareness of Indonesian culture and showcase the diversity of the University of Washington. Through the celebration of Indonesian Culture at Keraton, ISAUW can empower and educate the Seattle community, paving the way for empowerment, equity, and inclusion which are foundational for social sustainability.

Environmental Sustainability
ISAUW members are also highly concerned about the environment, thus making environmental sustainability a top priority for our organization and this event. Following past years, Keraton will be held in an outdoor location, Rainier Vista, to utilize less energy than an indoor space. This location would also encourage the use of public transportation such as the bus, metro, and bikes due to the location’s accessibility to the metro station, bus stations, and the availability of bike racks close by to the location. Moreover, ISAUW assures CSF that Keraton is 99% compostable. We require all of Keraton’s food vendors to use compostable and sustainable packaging supplies and limit food waste at the event. We would also reduce waste by providing recycling, composting, and landfill bins to collect waste. Therefore, in preparation for Keraton, ISAUW members will focus their efforts on reducing carbon emissions, energy use, water use, and waste in this event.

Leadership and Student Involvement

Throughout the years, ISAUW has always put a huge emphasis on creating great leaders. The enormous commitment expected of our members prepares them for real-life work experiences. Not only are they involved in initiating events to promote Indonesian culture, but members are also involved in marketing communication, information technology, creativity management, and many more. Beyond this, students in ISAUW have the opportunity to learn to communicate and partner with small and big businesses in the United States and Indonesia, allowing them to hone excellent interpersonal skills. In Keraton, ISAUW receives volunteers who are students from diverse community colleges and universities in the Greater Seattle Area, including Edmonds Community College, Shoreline Community College, Bellevue Community College, and more. Moreover, almost half of the food vendors in Keraton are contributed by other Student Organization Bodies from various Community Colleges and Universities, such as The Indonesian Student Association of Seattle University (ISASU), Bellevue Indonesian Club (BIC), Indonesian Student Association of North Seattle College (ISANS), Indonesian Student Association in the United States in Seattle (PERMIAS Seattle), and more. Hence, ISAUW members can expand their channels and meet new people from various backgrounds and create new experiences for students that would be useful for their future endeavors.

Education, Outreach and Behavior Change

Keraton has consistently received critical acclaim from Indonesians who attend Keraton and non-Indonesians who took home knowledge about Indonesia’s diversely rich culture from Keraton. Beyond that, ISAUW members and volunteers have also been more active in the campus community as we enlist their collaboration and help while preparing for Keraton.

Feasibility and Accountability

ISAUW expects each member to fulfill their significant roles. We encourage our fellow ISAUW members to showcase their project management skills continuously. Members in different departments must work together and collaborate with other departments to achieve the vision and mission of ISAUW. They complete numerous challenging tasks, engage with real professionals, and are committed to lobbying for funds put into Keraton, allocating the fund appropriately, and using it as wisely as possible to make the execution of Keraton successful.

Estimation of Project Budget
Accommodation
Event Reservation $3,580
Event Insurance $435
Honey Bucket and Water $2,000
Events Staff $2,400
First Aid $100
Recycling $145
Electricity $5,000
Fire Extinguisher $300
Transportation(U-Haul) $250

Staging and Sound
Stage, Lighting and Sound System $14,000

Food Vendors Area
Equipment $1,000
Canopies $100
Decorations $2,500
Assembly Permit and Propane Permit $4,500

Volunteers and Performers
Guest Star Fee $7,000
Event T-Shirt $500
Committee, Volunteers and Performers Consumption $2,000

Marketing
Newspapers $700
Balloons $200
Posters Printing $300

Total $47,010

Key Stakeholders and Core project team
Key Stakeholders
Local Communities
Non-profit organizations
Registered Student organizations
University of Washington
Business partners, suppliers, and vendors
Organization members
Volunteers
International and local students in Seattle

Core Project Team
Operations: Event Organizer, Creativity Management, Inventory
Finance: Sponsorship and Treasury
Communication Outreach: Information Technology, Marketing Communication, Design & Documentation

Project Timeline

Autumn 2021
Event Organizers:
Start reaching out to artists to perform in Keraton (minimum 2 emails per week)
Planned to have a few known Artists to headline, and student performers from all over Seattle
Previous guest artists include: Andrew Garcia, Jeremy Passion, Leroy Sanchez, and more

Creativity Management:
- Decided the theme for Keraton 2022: Indonesian Retro Films (1960s - 1970s)

Treasury and Sponsorship:
Start Fundraising events to raise funds for Keraton:
Boba Tour: City tour event, orientation for new students at UW
Seathrough: Social event for new and current UW students alike, primarly targeted towards Indonesians
Friendsgiving: Thanksgiving event, providing food, drinks, games, photobooths, and karaoke place
Sold ISAUW merchandise and food fundraising for Keraton:
Hoodie: 100% cotton hoodie designed by our design and documentation team.
Tote bag: Canvas tote bag designed by our design and documentation team.
ISAUW card: a student discount card which partners with over 25 restaurants around the Greater Seattle area.
Banana Pudding: Creating our signature dessert that is packaged in an environmentally friendly mason jar and sold to the student population around the Greater Seattle Area
Draft Keraton Sponsorship proposal
Draft rough budget plan to estimate the budget breakdowns for Keraton

Information Technology:
Created a website to hold information about us, our events, our merch, and promote our sponsors

Winter 2022
Event Organizers:
Continue reaching out to artists for Keraton
Finalize artists and performers for Keraton by the first week of February

Creativity Management:
Draft designs for Keraton

Treasury and Sponsorship:
Create a detailed budget plan of Keraton
Finished drafting Keraton sponsorship proposal
Look for sponsors from small and big businesses in Indonesia and the Greater Seattle area
Fundraising: Banana Pudding, Authentic Indonesian savory dish, ISAUW card

Marketing Communication:
Create marketing campaigns for the event in social media and real life

Design and Documentation:
Create T-shirt designs for Keraton
Create Instagram posts, poster designs, and video promotions for Keraton

Information Technology
Create a paying platform to be used in Keraton by our vendors

Spring 2022
Executes Keraton on May 7th, 2022
Event Organizers:
Finalize all logistics for Keraton by the end of April (equipment, set up, layout, artists, etc.)

Creativity Management:
Complete Keraton décor by the end of April

Treasury and Sponsorship:
Fundraising
Banana Pudding
Authentic Indonesian savory dish
Finalize list of sponsors for Keraton and communicate about their plans for Keraton
Create an actual budget breakdown of expenditure for Keraton
Handle all reimbursements in preparation for Keraton
Develop a payment system for Keraton

Inventory:
Take count of inventory in office and other locations, gather items needed for Keraton

Design and Documentation:
Finalize T-shirt designs for Keraton (Sponsors at the back of the shirt)
Create Instagram posts, TikTok videos, promotional videos and poster designs for Keraton
Print T-shirts for officers and volunteers
Print posters to be passed around campus
Document Keraton to be posted in all ISAUW’s social media and website

Marketing Communication:
Market Keraton actively on all social media platforms such as Instagram and Tiktok, and on ISAUW’s website
Collaborate with other colleges in the Greater Seattle area to promote Keraton
Tabling to promote the festival at community colleges in the Greater Seattle Area (one week before Keraton)
Tabling to promote the festival at Red Square at the University of Washington (week of Keraton)

Information Technology
Finalize the payment system and prepare a plan B

Primary Contact information
ISAUW President 2021-2022
Name: Amy Dharmawan
Contact number: +1 (206) 475-5141
Email: amyjd125@uw.edu

Secondary Contact information
ISAUW Director of Finance 2021-2022
Name: Natasha Valerie Sumarta
Contact number: +1 (541) 286-8727
Email: nvs8@uw.edu

Primary Contact First & Last Name: Amy Dharmawan