Types of grants
Mini-Grant: Mini-grants are projects $5,000 and under that can be applied for on a rolling basis throughout the year. This type of grant is typically used to kickstart a project, or for one-time events. See our Mini-Grant page for more information on this application process.
Feasibility Study: Feasibility Studies typically range in expense between $1,000 - $20,000 and are completed to vet stakeholder buy-in, project viability, location, design, and long-term sustainability. CSF recommends that projects requesting over $30,000 complete a feasibility study or submit a previously completed feasibility study.
Projects: Projects larger than $5,000 typically require a high degree of stakeholder engagement, collaboration, development, and have substantial impact on UW’s campus. These projects require both a Letter of Intent and a subsequent Full Proposal to be reviewed by the CSF Committee.
The funding cycle deadlines
Large project process (> $5,000)
- PART 1: Letter of Intent
Step 1: Submit Letter Of Intent (LOI) — The LOI will include a summary of the applicants project proposal and a brief explanation of how the project will meet the requirements and preferences of the CSF. At the time of LOI submission, the applicant should have identified key stakeholders and the core project team. Also included at this phase is an itemized estimate of the project’s budget, a thorough timeline for project completion, and primary & secondary contact information.
Step 2: Committee approves LOIs — The LOI will be reviewed by the CSF Coordinators before being reviewed by the CSF Committee during the next available agenda slot at a CSF meeting. If approved, the project is invited to prepare and submit a Full Proposal.
- PART 2: Full Proposal
Step 1 - Submit Full Proposal — The Full Proposal is a comprehensive, detailed proposal that includes an executive summary of the project and a series of in-depth responses to each of the CSF funding criteria.
All projects affecting a campus unit (UW Facilities, Housing and Food Services, etc.) will be required to complete and submit project approval forms to ensure project viability and institutional support.
Step 2 - Full Proposal reviewed / applicant presents to CSF Committee — In the 2-3 weeks following the Full Proposal submission deadline, applicants will be asked to come into a weekly scheduled CSF Committee meeting to provide a short presentation and Q & A session on their project proposal.
Step 3 - Preliminary deliberation — The CSF Committee may request for applicants to return the following week for additional questions and/or further discussion. The applicant may also receive follow up questions via email.
Step 4 - Final deliberation — The CSF Committee will meet and vote on the approval and funding of projects for that quarter. This typically takes place over 2 meetings, and resulting decisions are shared with the applicants once all decisions have been made.
After you apply — Once a project has been approved and all required documents have been received, projects leads will be notified within 2 weeks by email from the CSF Coordinator or Project Development Specialist with next steps.
Step 1: Set up a meeting with with the CSF Coordinator, Project Lead, and Project Budget Administrator. After this meeting, and once the Acceptance of Administrative Responsibility Form (AARF) is signed, the CSF Coordinator will setup a budget within your organization for funds to be accessed.
Step 2: Set up a meeting with the CSF Project Development Specialist and Outreach Coordinator to discuss timelines, team developments, and next steps for your project.
Step 3: Begin quarterly reporting of outreach and project development metrics back to the CSF.
*Please note: when you submit the LOI for large grants, send an email to firstname.lastname@example.org and cc email@example.com indicating you have submitted on the website -- set the subject line to: APPLICATION SUBMITTED: project name.