Mini-Grants

Mini-grants are projects $1,000 and under that can be applied for on a rolling bases throughout the year.

Types of Projects — Must Meet Funding Criteria

Events (Speaker Costs, Rental Fees, Equipment, etc)

Performances (Music, Art, and Cultural Performances)

Materials (For projects, promotional items for events, etc)

Pilot / Feasibility Studies (Small amount of capital funding to explore feasibility of larger project)

Diversity in Sustainability (Initiatives that help to connect underrepresented groups to Sustainability)

Who’s Eligible:

Current students and RSO’s. Faculty & staff may apply in conjunction with a student team. Individuals from diverse backgrounds and with creative approaches are encouraged to apply.

Funding Restrictions:

The CSF cannot fund food [unless for a recognition event] or gifts.

Application Process:

  1. Develop your project team to ensure you have the support to complete your project.
  2. Review the CSF project criteria.
  3. Identify a staff budget administrator within your department/unit, discuss your project budget spreadsheet with them, and receive their approval to administer your grant funds [see Mini-Grant AARF form]
  4. Submit a Letter of Intent through our online web portal [Attach Completed Mini-Grant AARF & Excel Budget Document].

Approval Timeline:

The CSF Committee will take 1-4 weeks to review your proposal during the academic year (excluding breaks). The CSF may request more information on your proposal during this time.

If your proposal is approved, you will receive an e-mail notification from the CSF. 

Funding processes:

If your grant is approved, you may begin spending up to your approved amount through your departmental budget administrator. it may take an additional 1-4 weeks to purchase and receive any needed items through your budget administrator.

Please work with your budget administrator early on (6-8 weeks prior to when you need funding) to review your budget and ensure you understand all procurement and reimbursement policies and procedures for your project. Each department / entity may differ slightly. Some may need more lead team than others, and some may not allow for reimbursements (purchases will need to be made directly by the department / entity).

Info for Budget Administrators:

All expenses should be approved and processed by the project’s Budget Administrator. They will be responsible for informing students on any specific procedures. There are two options for accessing CSF funds:

Option 1-  The department/entity agrees to reconcile CSF-approved expenses on their budget, and then transfers them to our CSF Mini-Grant Budget.

Option 2 - The CSF will setup a new budget and transfer funds within the department/entity you are working with (this can take up to 4 weeks to setup). Expenses can then be made directly on this budget. The department/entity is responsible for reconciling this budget.

Budget Amendments: Changes greater than 10% of the grant total will need CSF pre-approval.

Completion:

Once funds have been spent, you [Project Lead] will be required to provide an updated version of the budget spreadsheet and a project completion form [Under development] to report on your project’s success.  

Questions about the Small Projects process? Please contact csfproj@uw.edu.

APPLY HERE