A detailed budget is a crucial component of the full proposal. We've provided some guiding questions and suggestions for you to think about while you draft your budget. 

Typical budget line-items

Sources of funds


  • Grant being applied for.
  • Grants from other agencies (awarded and or in pursuit).
  • Potential sales revenue / other earnings.


  • In kind support.
  • Cost savings (expect to be asked to give some back).

Use of funds


  • Staff / salaried.
  • Students / hourly.
  • Students / GSA (must be previously discussed with CSF Coordinator).
  • Salary overhead.

Review the Fringe benefit load rate information from UW Finance.

Other cost categories

  • Other per-employee costs (computers, uniforms, etc.).
  • Costs from outside consultants - extramural - the funds leave UW.
  • Costs from internal cost centers - intramural - the funds stay within UW.
  • Equipment (things you'll still have after the funded period).
  • Supplies (things that will get used up).
  • Sales tax.
  • Travel.
  • Recognition events and food (special requirements at UW).
  • Internal overhead on revenue.
  • Contingency (unexpected costs up to 10% of total budget).

Projects should demonstrate required budget / accounting support by outlining this team role in the Feasibility, Accountability, and Sustainability of their Proposal.