Position title: Project Development Specialist
Available for: Undergraduate
This position will report to the CSF Coordinator.
Start Date: Early/Mid April
Compensation: $20 per hour
Hours/Times: 15-19.5 hours/week (dependent on student capacity) during the academic year + summer.
The CSF accommodates flexible work schedules and advocates for students to take personal time / vacation (particularly during academic breaks).
Priority Deadline to Apply: March 15th, 2022 or until filled.
Position Duration: Academic year 2021-2022. Possible extension at discretion of Supervisor (discussed based on performance in spring quarter).
CSF Mission and Diversity Statement
The CSF’s mission is to foster an environmentally and socially engaged university culture and create a sustainable campus by funding multidisciplinary, student initiated and led projects. Guided by student oversight through each phase of the grantmaking and project management process, our work aims to increase campus-wide social equity, community resilience, and climate action. Equity, inclusion and diversity are guiding principles to sustainability at the University. We value and honor diverse experiences and perspectives, while striving to create welcoming and respectful learning environments and promote access and opportunity for all.
Our 4 Core Values: Sustainability & Environmental Justice, Anti-racism and intersectionality, Resilience & Wellbeing, Student Leadership & Empowerment
About the Position
Now is your chance to become closely involved with both the daily operations and overall strategy of the Campus Sustainability Fund. We are looking for a student eager to commit substantial time and energy to empowering the UW community to develop and implement projects here at UW. The CSF has four administrative employees: a Program & Finance Coordinator / Manager, student Outreach Coordinator, student Graphic Designer, and student Project Development Specialist. The Project Development Specialist is the designated part-time position focused primarily on supporting CSF funded projects & administrative tasks. Working as the CSF Project Development Specialist provides the unique opportunity to be simultaneously involved with many sustainability initiatives on the UW campus.
The CSF, located within the UW Sustainability office, is a student-fee derived grant fund available to the UW Seattle community to implement sustainability projects on campus. This student hourly position is up to 19.5 hours / week during the academic year and summer.
The CSF Project Development Specialist will be a team player as well as a self-starter, with excellent collaboration skills and ability to communicate effectively with students, faculty and staff. Other important characteristics for the Project Development Specialist position include strong project management skills; attention to detail; ability to prioritize; flexibility and resilience; creative problem solving skills; ability to gain consensus; ability to enact the CSF’s diversity and inclusion goals; and proficiency and comfort presenting to both small and large groups of people.
- Full- or part-time student status at the UW Seattle campus during the academic year.
- Work experience in related positions or with related functions.
- Prior administrative experience.
- Interest in and knowledge of sustainability/Equity Diversity and Inclusion issues both on and off campus.
- Team player, flexible and open to new ideas and continual improvement or change.
- Excellent written and oral communication, presentation, analysis, project management.
- Excellent skills with Microsoft Office (Excel, Outlook PowerPoint, Word).
- Ability to help build consensus and buy-in for projects.
- Experience with Tableau and / or information visualization.
- Data management / UX experience.
- Grant writing and external grant funding experience.
- Knowledge and experience with operational planning.
- Previous project management experience.
- Experience with basic web editing features and HTML.
- Serve as one of the primary points of contact for all project teams’ or the CSF.
- Actively track CSF project progress, help teams troubleshoot challenges, and provide project management support and mentorship.
- Create resources for teams to follow legible steps for successful project application development (after grant writing), implementation, management, and meeting of grant criteria (i.e. resource books, web pages, etc.)
- Prioritize CSF project needs and actively communicate with & advise teams based on indicators from quarterly reports.
- Work with the CSF Program Manager to bridge communications between campus stakeholders and student project teams.
- Work to connect project teams with CSF support network (including Faculty, Admin, External Firms, etc).
- Create, adapt, and actively update project management tools.
- Collect quarterly project reports from active CSF projects.
- Help projects obtain required approvals, connect to resources, and improve viability of successful implementation.
- Notify projects at various points throughout application & schedule required meetings.
- Organize project related submissions and forms in CSF databases.
- Forward CSF project information to the Committee by required deadlines.
- Assist in the production of yearly reports to funding bodies (SAF, STF).
- Assist the CSF Program Manager with various administrative tasks, including data entry, process tracking, and Google Drive organization.
- Collect and organize project data and record metrics to be used for external communications and reporting.
- Respond to emails within 24 hours in a professional, thoughtful, and comprehensive manner.
- Attend weekly Committee Meetings and inform members on project updates, provide context for proposals, and help lead discussion.
- Assist in the solicitation and vetting of project proposals from UW students, faculty and staff.
- Monitor applicant submissions and communicate status to project leads.
- Carry through on strategic initiatives autonomously and as assigned by the CSF Program Manager.
- Assist the CSF Program Manager / CSF Outreach Coordinator in developing comprehensive outreach strategies that prioritizes inclusivity and help to broaden CSF’s engagement on campus.
- Assist in developing/revising application and process.
- Ability to take direction / instruction from senior staff.
- Proactive communication.
- Be an active, engaging, and available member of the CSF Team.
- Flexibility and willingness to adapt / prioritize based on team needs.
- Support and mentor members of the CSF staff and committee.
- Participate in weekly collaborative meetings with other staff members.
To apply, please submit a resume, cover letter with a diversity statement, and 1-3 references (can attach at the end of resume or upload as a separate document) on Handshake (Job #6109166) by Tuesday, March 15th, 2022. Alternatively, you may send a cover letter references, and resume directly to firstname.lastname@example.org.
To request disability accommodation in the application process, please let us know how we may assist and/or contact the Disability Services Office at 206-543-6450 or email@example.com.